Rent receipt generator
What a rent receipt is for
A tenant needs proof of what they paid and when: for a housing benefit claim, for a reference, for their own records, or simply because they asked. A rent receipt is that proof, and it is a landlord's protection as much as the tenant's, because a signed record of every payment is what settles a dispute about arrears before it becomes one. The generator opens a document you fill in like an invoice, marked as a receipt, with the period and the amount, and it keeps the running history of what has been paid against what was due.
What it should carry
The property address, the tenant's name, the amount, the period it covers, "March 2026" or "1 to 31 March", the date the money was received, how it was paid, and your name as the landlord or agent. A number on each receipt, running in order, so the year reads as an unbroken sequence and a missing one is visible. The app numbers them for you and, if you would rather number by property or by year, the number on any issued receipt can be changed by hand. The same contents an invoice needs are set out in what goes on an invoice, and a receipt is that document with the money already in.
The ledger, not just the receipt
One receipt proves one payment; the ledger proves the tenancy. Record each month's rent as it falls due and each payment as it arrives, and the running balance is the answer to "am I up to date" at any moment, for you and for the tenant. It is also what a court or a housing authority asks for, and a spreadsheet reconstructed at the end of the year is not the same as a record kept as it happened. The app shows what was invoiced, what was paid and what is still owed on every document, which is the ledger in another shape.
Keeping the record
Rent records are worth keeping for years, not months: a deposit dispute or a benefit review can reach back a long way, and the receipt you cannot find is the payment you cannot prove. Keep them as you would any business record, and what to keep and for how long applies to a landlord as much as to a trade. Nothing here is tax advice; a receipt records a payment, and what you owe on your rental income is a separate matter for you or your accountant.